View current

Academic Records Policy

This is the current version of the approved document. You can provide feedback on this document to the Enquiries Contact - refer to the Status and Details tab from the menu bar above.

Section 1 - Purpose and Objectives

(1) This Policy outlines the purpose and form of academic records at The University of Queensland (UQ).

Top of Page

Section 2 - Definitions, Terms, Acronyms

Term Definition
Academic Transcript Official academic record, certified by the Academic Registrar.
mySI-net The user interface to The University of Queensland's student administration system. This interface allows students to manage their UQ enrolment details via the web.
Studies Report Unofficial academic record; displays progress report and administrative information about a student's studies at UQ.
Top of Page

Section 3 - Policy Scope/Coverage

(2) This Policy applies to all staff and students of The University of Queensland.

Top of Page

Section 4 - Policy Statement

(3) The University has a responsibility to include on an official academic transcript a true representation of a student's enrolment and progress within the University. This includes the final result for all courses undertaken in each semester of enrolment. There are two versions of a student's academic record: the official academic transcript, and the studies report.

(4) The academic transcript is an enduring official record of the student's academic activities while enrolled at the University. It is a legal document certified by the Academic Registrar and is used by students as a true record of their enrolment at The University of Queensland.

(5) The studies report is an administrative document that reproduces the contents of the transcript and is supplemented with additional administrative information intended to assist with the internal management of the student while they are enrolled at the University. The studies report can be accessed and reproduced by students via mySI-net while they are enrolled as a student of the University.