(1) This document provides information on how the University manages fire risks and how the University community is informed about fire safety measures. (2) These Procedures apply to all persons within the University community. (3) The FSMP provides the University with information and understanding of fire policies and procedures. (4) There are four main objectives of the FSMP: (5) The following are responsible for the implementation and management of the control measures discussed in this document: (6) Please see attached diagram of the strategy for fire safety. (7) Fire risk assessments and inspections of buildings and grounds belonging to the University are essential in identifying real and potential fire risks and hazards. University buildings must be inspected EVERY YEAR using the Fire Safety Building Report. Wherever possible, Chief Fire Wardens are to be involved in these audits. (8) Fire risk assessments will be in accordance with AS/NZS ISO31000:2009 – Risk Management – Standards Australia. Fire risk will be rated using the Health and Safety Risk Assessment Procedure and conducted in UQSafe. (9) Additionally, Insurance Loss Adjustors will carry out random risk assessment audits of University buildings. Audit reports must be reviewed jointly by Insurance Services and Property and Facilities Division to determine required actions and funding allocations. (10) Maintenance of fire safety systems forms part of the Fire Maintenance Contract managed by P&F. The provisions of the contract ensures maintenance on fire systems and equipment is carried out in compliance with the Fire and Emergency Services Act 1990 and Building Fire Safety Regulation 2008, the National Construction Code 2011, the appropriate Standards Australia Codes of Practice and other associated legislation. The contract will ensure that Fire Maintenance Contractors are fully inducted for safe work practices at UQ and are fully qualified to carry out maintenance on fire safety systems. (11) All building design work shall comply with relevant codes and standards including University design guidelines. New building works and refurbishment projects that include fire safety equipment and systems will be commissioned by the Fire Safety Office prior to entering into service to ensure compliance under the above Acts, Codes and Standards. (12) The Fire Warden database has been designed to assist in complying with legislation for the provision of Fire Wardens in all areas of the University. It is the responsibility of Faculties, Schools and Divisions to appoint Fire Wardens for their respective areas and to maintain their compartment of the Fire Warden database. (13) The Fire Warden Database is a software system that records full details of all University Fire Wardens. Faculties, Schools and Divisions are responsible for the appointment of area Fire Wardens for their respective buildings and are to forward this information to the Fire Safety Officers for inclusion in the Fire Warden database. (14) Fire Warden Training is provided through the Property and Facilities Division's Fire Safety Office, which conducts a number of courses annually. The course is delivered by a qualified fire contractor engaged by the FSO, and Fire Warden Training manuals are provided to all participants. It is the responsibility of all Fire Wardens to attend one course annually on one of the dates available. Extra courses will be provided depending on demand. The Fire Warden database can identify Wardens who have not attended training and the FSO will send out timely reminders to these people. (15) Fire evacuation exercises will be carried out annually within individual buildings on University campuses. The purpose of these exercises is to educate building occupants in the correct manner of evacuating a building in the event of an emergency situation and to meet University legal obligations. (16) All evacuations will be conducted by the Fire Wardens under the guidance of a Fire Safety Officer using a pro-forma guideline. Pre and post de-briefing sessions will accompany each evacuation drill. Buildings that are assessed by the Associate Director, Occupational Health and Safety Unit, as a high fire safety risk may be required to undertake additional fire evacuation drills. (17) Provisions are made for the safe evacuation of disabled persons detailed in the Fire Emergency Evacuation Procedure. (18) Fire evacuation of a building will be in accordance with established procedures for “Fire and Emergency Procedures”. In the event of a fire alarm outside of normal business hours, building occupants must evacuate the building. (19) Regular testing of building fire evacuation systems must be conducted by the Chief Fire Warden at agreed appropriate times during normal hours. (20) Fire Wardens will report any faults or problems to their respective Chief Wardens who will forward the details to the Fire Safety Office. (21) Fire systems on University sites are monitored and responded to by the Queensland Fire and Rescue Service and by UQ Security. In the event of a fire alarm, the Building Fire Wardens will evacuate the building in the prescribed manner. UQ Security will respond under guidelines of Security Emergency Procedure–Fire and Evacuation and will coordinate activities until the arrival of the Queensland Fire and Rescue Service. (22) The following four Key Performance Indicators will be used to monitor the effectiveness of the FSMP: (23) This section describes the process for managing fire safety issues at the University of Queensland. The aim is to define the reporting line for such issues and to ensure timely management of the problem. (24) Fire Wardens and building occupants can assist the management of fire safety by reporting any issues or problems that they may identify to the Fire Safety Officer. Generally fire safety issues will be identified through the Annual Fire Safety Risk Audits conducted by the Fire Safety Officers and during routine maintenance and inspections by the Fire Maintenance Contractor. (25) Systems and equipment failures will be automatically identified through the network fire system via the Central Security Monitoring Station. (26) Any fire issue that is otherwise identified may be reported in the following manner: (27) In the event of an actual fire or the identification of a major fire safety risk, the issue will be fully investigated by one or more of the following:Fire Safety Management Plan Procedure
Section 1 - Purpose and Objectives
Section 2 - Definitions, Terms, Acronyms
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Term
Definition
FSMP
Fire Safety Management Plan
FSO
Fire Safety Officer
OH&S
Occupational Health and Safety
P&F
Property and Facilities Division
Emergency
An event, actual or imminent, which endangers or threatens to endanger life, property or the environment, and which requires a significant and coordinated response.
Section 3 - Procedures Scope/Coverage
Section 4 - Procedures Statement
Top of PageSection 5 - Organisational Responsibilities
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Person/Organisation
Responsibility
Occupational Health & Safety Council
Endorse FSMP.
Executive Manager, OH&S Unit
Ensure University-wide compliance with FSMP.
Director, P&F
Asset Services ManagerEnsure policy application throughout P&F and suppliers. Allocate funding for Fire Safety.
Construction Manager
Asset Services Manager
Manager, UQ Security
Engineering Services
Manager
Senior Engineer Electrical
Site PlannerEnsure the infrastructure design, installation and maintenance of Fire Systems are consistent with the requirements of the FSMP.
The Manager of UQ Security is responsible for ensuring the intent of the FSMP is achieved. Fire Safety Officers are responsible for carrying out a range of activities to minimise fire safety risk across the University in accordance with the terms of the FSMP.
Asset Services Contracts Manager (P&F)
Maintenance Officers
Fire Safety OfficersEnsure effective maintenance practices are established in compliance with the FSMP and legislation.
Ensure the University Design Guidelines are complied with and maintained.
Project Managers/Officers
Engineering Services Manager
Fire Safety OfficersEnsure that design and installation of fire systems complies with legislative requirements and the FSMP.
University Building Occupants
Ensure that individual activities do not contribute to fire risk and are in accordance with the requirements of this FSMP.
Participate in fire drills.
Provide Fire Wardens and ensure that they are adequately trained.
Ensure that all internal processes do not create or increase fire hazards.Section 6 - Factors Affecting Fire Safety
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Factors
Effects
Control Options
Fire hazards and faults
Heightens the risk of fire and loss of property and life.
A program of Risk Auditing that identifies problems and generates remedial action.
Inappropriate storage of material
Heightens the risk of fire and loss of property and life.
Effective housekeeping practices ensuring rubbish/material is removed and safety mechanisms are put into place.
Staff not fully aware of fire issues
Incorrect action in the event of an emergency and unidentified fire hazards become a practical threat.
Training for all staff in fire safety awareness and practices.
New staff induction training.
Using OH&S website for fire safety information and guidelines.
Lack of Fire Wardens
Lack of fire supervision in designated areas, particularly in emergency situations.
Identification and training of appropriate Fire Wardens for every area of the University.
Inappropriate storage of chemicals and flammable materials
Exposure to a high risk of fire.
Implement a program of proper storage facilities and handling procedures.
Lack of safety procedures in high risk areas such as laboratories and chemical stores
Inability to reduce the risk of fire hazards and response to emergency situations.
Develop policies and procedures for the work area under the guidance of OH&S Unit & P&F.
Buildings in poor condition and non-compliant with statutory requirements
Increase risk of loss of life and property in the event of fire.
Increased exposure of prosecution and litigation.• Building design
• Maintenance planning
• Inspections
• Work program
Contractors inadequately inducted and supervised
Increase risk of fire hazards and false alarms.
Contractor appropriately inducted and supervised by relevant project officer.
Section 7 - Managing Fire Safety
Strategy
Fire Safety Inspections and Risk Assessment
Maintenance of Fire Systems and Associated Equipment
Building Design and Commissioning of New Systems
Fire Wardens - Management
General
Training
Fire Evacuation Drills
Requirement
Assistance for Disabled Persons
Fire Emergency Procedures
Testing of Fire Evacuation Systems
Emergency Response
Effectiveness of FSMP
Top of PageSection 8 - Management of Fire Safety Issues
Notification of Issues
Complaint Incident Investigation
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