(1) This Guideline supplements the Management of Class Timetabling and Room Bookings Policy and Management of Class Timetabling and Room Bookings Procedure. (2) This Guideline applies to all staff involved in the timetabling and room booking process at The University of Queensland. (3) Where possible, classes of two (2) hour duration will be timetabled on the even hour. If a two (2) hour class must commence on the odd hour, it will only be considered if the maximum utilisation of the teaching space is not compromised. (4) Classes should only commence on the half hour where they follow another class of one and a half (1.5) hours duration in the same scheduled teaching space. These classes must also finish 10 minutes prior to the half hour or hour. (5) Where possible, staff and students should not have to attend classes continuously for more than four (4) hours. This span of 4 hours can occur at any stage during 8am-10pm. (6) Intensive course offerings and/or courses with irregular teaching patterns should, where possible, not be taught during standard University teaching weeks and/or standard University hours to maximise the utilisation of teaching space during the official academic semester. (7) Where possible, classes taught in irregular semester teaching weeks should be interchanged with another class at the same day, time and location, to maximise the utilisation of teaching space.Management of Class Timetabling and Room Bookings Guideline
Section 1 - Purpose and Objectives
Section 2 - Definitions, Terms, Acronyms
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Term
Definition
Academic Calendar
The official University calendar, comprising important information about the academic use of the year, including official semesters and teaching weeks.
Ad Hoc Bookings
Activities that are allocated to bookable space, usually after the finalisation of the semester timetable.
Business Process Calendar
A calendar of timetabling process activities, milestones and deadlines.
Centrally Controlled Teaching Space
Teaching space that is controlled and maintained by Teaching Space Management and that is allocated to all Schools and Faculties on an equal basis and according to their requirements.
Clashes
Where a mandatory class is scheduled at the same time as another mandatory class within a set program.
Class Allocation System
The central database that allows students to plan, preference and allocate to available classes to produce a personalised timetable.
Class Size
The number of students enrolled in a class.
Day Classes
Nomenclature used in the timetable system for any day class scheduled within the hours between 8am and 6pm.
High Priority Class Scheduling
The first stage of timetable scheduling that focuses on the classes in each course identified by Timetabling Coordinators as most important (explained under clauses 58-62 in Management of Class Timetabling and Room Bookings Procedure).
Intensive Class
A timetabled class that is taught in a continuous block of time over a shorter week pattern.
Night Class
Nomenclature used in the timetable system for any night class scheduled within the hours between 6pm and 10pm.
Official Teaching Weeks
Standard semester teaching weeks as identified in the Academic Calendar.
Published Timetable
The working iteration of the timetable published to students after changes to the draft timetable from staff.
Repeat Classes
Classes of the same class type with one or more options for students to choose from.
Room Capacity
The official number of students who can be accommodated in a teaching space, as governed by Occupational Health & Safety (OH&S) regulations.
Scheduling Priorities
The criteria/principles determining the order in which classes are scheduled to ensure all classes can be appropriately accommodated.
School Controlled Teaching Space
Teaching space that is managed by the relevant School or Faculty.
Timetable Services
The central unit within the Academic Services Division (ASD) that manages the use of centrally controlled teaching and learning spaces and coordinates the production and publication of class timetables.
Timetabling Coordinators
Staff within Schools or Faculties who are responsible for the input and maintenance of information that informs production of the scheduled timetable.
Timetabling System
The central database that collects timetabling information and produces a scheduled timetable.
Weekend Class
A timetabled class scheduled on Saturday and/or Sunday.
Section 3 - Guideline Scope/Coverage
Section 4 - General Class Timetabling Guidelines
Scheduling on the Even Hour
Maximum Continuous Class Time
Scheduling of Intensive Classes and Classes with Irregular Teaching Patterns
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