(1) This Procedure controls access and safeguards against misuse of student images obtained for the production of the student identification card. The Procedure enacts the Access to Student Photograph Images Policy. (2) This Procedure applies to student photographic images obtained for the production of student identification cards, and the approval process for access to student photographic images by organisational units and their staff. (3) The students’ identification card is provided as proof of enrolment and is used to verify the identity of students for purposes that may include admission, examinations, library borrowing privileges, controlled access to secured areas and transport concessions (see Student Identification Cards Policy). The card may also be used for access to services and facilities provided by the UQ Union, UQ Sport, and general concessions offered by third parties. (4) Access to photographic images captured primarily for use on the ID card may be authorised: (5) Organisational units that require access to electronic copies of student images for specific identification purposes are required to seek permission from the Academic Registrar. In these instances, the head of the organisational unit or the School Manager submits a formal request to the Academic Registrar via email to studentadmin@uq.edu.au, and: (6) Photographic images captured primarily for use on the ID card are not to be displayed, either in hard copy or electronic form, in an area that is accessible to students or other third parties (for example, student common rooms, clinic reception areas). Where there is a specific requirement from a placement organisation that student images be on display in a public area, students must agree to that use of their images as part of accepting the placement. (7) Students are informed that photographs used to produce student cards may also be used for other approved purposes. Students who wish to lodge an appeal regarding the use of their image must do so in accordance with Student Grievance Resolution Policy and Privacy Management Policy. (8) The photographic image collected at the time of ID card production will also be used for: (9) The University will not disclose personal information, including photographic images, to third parties unless the disclosure is authorised or required by law.Access to Student Photograph Images Procedure
Section 1 - Purpose and Objectives
Section 2 - Definitions, Terms, Acronyms
Top of Page
Term
Definition
ID card
student identification card
Section 3 - Procedure Scope/Coverage
Section 4 - Procedure Statement
Section 5 - Access to Images for Academic Purposes
Top of PageSection 6 - Access for Academic Organisational Units
Section 7 - Student Information
Section 8 - Access for Other University Purposes
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