• Section 1 - Purpose and Scope
• Purpose
• Scope
• Section 2 - Principles and Key Requirements
• Section 3 - Roles, Responsibilities and Accountabilities
• Section 4 - Monitoring, Review and Assurance
• Section 5 - Recording and Reporting
• Section 6 - Appendix
• Definitions

Section 1 - Purpose and Scope

Purpose

(1) The University of Queensland (UQ) is committed to attracting, supporting and retaining a diverse and inclusive community of high achieving staff who uphold UQ values and support the strategic objectives of UQ.

(2) The recruitment, selection and appointment of staff is a key strategic requirement of UQ and will continue to enhance UQ’s reputation as an employer of choice in all areas of focus.

(3) The recruitment, selection and appointment of staff must be conducted in accordance with workforce planning and operational requirements of the relevant Faculty/Division and School/Institute/Department or Organisational Unit.

(4) The purpose of this Policy is to outline the principles and key requirements that govern recruitment, selection and appointment practices at UQ.

Scope

(5) This Policy applies to all paid academic and professional continuing and fixed-term appointments. 

(6) This Policy is to be read and applied in conjunction with:

1. relevant legislation;
2. the Recruitment, Selection and Appointment Procedure and Background Checks and Conditions of Employment Procedure;
3. the Diversity, Equity and Inclusive Behaviours Policy; and
4. other relevant policies and procedures as referred to in this Policy and/or as applicable.

(7) Casual appointments are to be made in accordance with clause 20 of the Enterprise Agreement and the Casual Appointment guide.

(8) Research Contingent-Funded Employment will be in accordance with clause 17 of the Enterprise Agreement.

(9) Trainees and apprentices are to be engaged in accordance with the Enterprise Agreement and the relevant procedure.

(10) Academic Title holder appointments and other unpaid arrangements will be made in accordance with the Policy and procedures relevant to such arrangements.

Section 2 - Principles and Key Requirements

(11) The following principles underpin all recruitment, selection and appointment activities at UQ:

1. UQ will select high quality staff who:
   1. fulfil the requirements of the advertised role; and
   2. can contribute to UQ’s wider strategic objectives; and
   3. reflect the diversity of the UQ community.
2. Recruitment, selection and appointment activities and processes will:
   1. align with UQ’s strategic goals for diversity and inclusion;
   2. comply with relevant industrial instruments, the Staff Code of Conduct Policy, the Conflict of Interest Policy and associated procedures, and UQ values;
   3. be objective and unbiased;
   4. demonstrate fairness and transparency at all stages;
   5. be timely and ensure a positive applicant experience at all stages of the process;
   6. be appropriately tailored to each position, including undertaking relevant background checks; and
   7. respect confidentiality of all documents and discussions relating to individual applicants.

Section 3 - Roles, Responsibilities and Accountabilities

(12) Effective recruitment, selection and appointment processes are facilitated via clear roles and responsibilities of all parties involved as detailed below:

Section 4 - Monitoring, Review and Assurance

(13) The Chief Human Resources Officer is responsible for monitoring, reviewing and providing assurance on the effectiveness of this Policy.

Section 5 - Recording and Reporting

(14) The Human Resources Division is responsible for retaining records of recruitment, selection and appointment in accordance with the Information Management Policy and the Privacy Management Policy.

(15) Recording and reporting for recruitment, selection and appointment are completed in accordance with legislative and UQ requirements.

Section 6 - Appendix

Definitions